Last updated: 29 August 2026
Miles Now records your drives so you can claim mileage. Your drives live on your device and in your own iCloud account. We run no servers, there is no account to sign up for, and we cannot see your trips.
Four things do leave your device, and each is described below: coordinates go to Apple to become street names and maps; subscription status goes to Apple and RevenueCat; if you choose to join a team, a reduced copy of the drives you tag goes to that team's manager; and if you choose to add a friend in Friends & Family, your live position while you are driving goes to the friends you have personally shared with. All of it travels through Apple's iCloud sharing. None of it reaches us.
There is no Miles Now server and no Miles Now database. Your drives, vehicles, rates and settings are stored:
Apple provides that storage. It is your iCloud account, it counts against your iCloud storage, and we have no access to it.
Miles Now uses precise location, including in the background, to detect when you start and stop driving and to measure distance. This is the core function of the app, and it is why the app asks for “Always” location access.
Coordinates are sent to Apple. To show a street name instead of a pair of numbers, and to draw the map of a drive, the app asks Apple's location services to turn coordinates into addresses and map data. Those requests go to Apple and are handled under Apple's privacy policy, not ours.
Coordinates are sent to the friends you choose, if you use Friends & Family. That feature is off until you add somebody, and it is the only part of the app that sends a coordinate to another person. Exactly what it sends, and what it does not, is set out under Friends & Family below.
Apart from those two cases, the GPS route of each drive is stored only on your device and in your own iCloud account. It is never sent to a team, and it is never sent to us.
You can revoke location access at any time in iOS Settings. Automatic drive detection stops working without it; you can still add drives by hand.
Miles Now Pro is an auto-renewing subscription sold by Apple. We never see your payment details.
To know whether your subscription is active, the app uses RevenueCat, a third-party subscription service. Your purchase and subscription history is transmitted to RevenueCat and retained by them so the app can check your entitlement, including after you reinstall or change devices. This is why the App Store privacy label for Miles Now declares that Purchases are collected.
RevenueCat is not given your name or email, and Miles Now does not create an account identifier for you.
Team mode is entirely optional. If you never create or join a team, nothing in this section applies to you and nothing about your data changes.
When a drive is tagged to a team, a reduced copy of that drive is placed in a private Apple iCloud area shared with that team's manager. It contains:
A drive is shared with a team only if it is tagged to that team. Tagging can happen in two ways: you can tag a drive yourself, or — if you have set a team as the default for a given purpose — drives you record with that purpose are tagged automatically, without a further prompt. You can change or remove a team's default purpose at any time in Teams, and marking a drive Personal removes it from a team.
In Apple's iCloud, and the custody is split:
Miles Now never holds any of it.
A member can leave a team at any time from Teams. When you do, your drives stop being shared and the shared area is deleted. A manager cannot leave their own team, because their Apple Account owns the team's shared areas and iCloud cannot transfer that ownership.
Drives your manager already received stay in their records. A business needs to keep the mileage records behind reimbursements it has already paid, and once data has reached another person's device we cannot reach it. The same applies if a manager removes you: they keep what they already have. We tell you this before you join, on the screen where you accept an invitation.
If you type an email address or phone number to invite someone to a team, that value is sent to Apple's iCloud service once, to find that person's iCloud account so an invitation can be delivered. It is not stored on your device or anywhere else by Miles Now.
Friends & Family is entirely optional and is off until you add somebody. If you never send or accept an invitation, nothing in this section applies to you, nothing about you is published, and the app makes no network request on its behalf.
It is also the one part of Miles Now that sends your location to another person. Please read this section before you use it.
While you are set to Live — the default when you add your first friend — the friends you have shared with receive:
For each finished drive you share, they also receive its date, distance, duration, start and end place names, and its performance numbers — top speed, 0–60 time, cornering and elevation.
This is the most important thing to understand about the feature, and it is not a limitation we worked around — it is how it is built.
Accepting somebody's invitation lets you see them. It does not let them see you. Being visible to another person happens only when you create an invitation and send it, which is a separate, deliberate act on your own device. A friendship where only one side has shared is a normal state, and the app shows it to you as one.
Treat an invitation link like a key: anyone you send it to can use it to start receiving what is described above. You can remove any friend at any time.
There is one shared area per person, not one per friendship. That means there is no per-friend filtering: you cannot show a route to one friend and hide it from another. What you publish, all of your friends see.
You can change what you publish at any time, from Friends → Privacy or from the Ghost button on the live map. There are three settings:
Switching to Ghost deletes your position from the shared area, so friends stop seeing it. It is not a recall. Anything a friend's phone has already downloaded stays on that phone, and we have no way to reach it. The same is true of removing a friend: it stops future updates reaching them and it does not delete what they already have.
This setting lives on the device you set it on. It is deliberately not carried across by an iCloud restore, so an old device cannot switch your sharing back on.
Muting a friend hides them from your map and your feed. It is a change to your view only, it is not published, and it does not stop that person seeing you. If you want to stop being visible to someone, remove them or switch to Ghost.
In Apple's iCloud, in an area of your own iCloud account that you share read-only with the friends you choose. It counts against your iCloud storage. Miles Now never holds any of it.
Your coordinates, your trail, your route, your place names and your display name are written using Apple's end-to-end encrypted CloudKit fields. They are readable by you and by the friends you shared with, and not by Apple's servers.
You can react to a friend's drive with one of a small fixed set of emoji. There is no free-text messaging in Miles Now, and no way for another user to send you text.
Leaderboards are private to your friends and rank distance, number of drives, time driving, longest drive and active days. They deliberately do not rank speed. Speed figures appear only on the drive they belong to.
Any friend can be removed at any time, by either side, from that person's row in Friends. There is no owner and no administrator: each person owns and controls their own shared area, so nobody can be locked into a friendship. Removing a friend revokes their future access, deletes their data from your device, and — as above — does not reach data already on theirs.
Miles Now does not track you across other companies' apps or websites, does not use advertising identifiers, does not sell or share your data with advertisers or data brokers, and does not use analytics or crash-reporting services.
There is no login. There is no profile. We do not hold a copy of your drives, and we do not hold a copy of your location.
Miles Now is not directed at children and does not knowingly collect data from children under 13.
If this policy changes in a way that affects what leaves your device, we will say so in the app before the change takes effect.
Questions about this policy can be sent through the support page linked from the Miles Now product page on the App Store.